How a Property Management Firm Generated New Leads with Real Estate Data Extraction

To streamline review and delivery, we introduced a downstream process that automatically organized supporting files into date-specific folders, making it easier for them to trace each document back to its corresponding record. 

Now, instead of all PDFs landing in a single dump, each day’s files are neatly sorted into separate folders to find what they need, when they need it.

Next, we added a custom alert system to monitor supporting file counts. If any PDF goes missing or doesn’t match the expected number, the system flags it instantly, preventing silent errors from slipping through.

Then, we dealt with the issue of blank and incomplete files by implementing a file size threshold alert. In this, any PDF smaller than 300 bytes is marked as potentially invalid and is reviewed before delivery.

And for natural redundancy in property deed records, we built in smart deduplication logic to catch overlapping entries and filter them out. That way, our partner only receives clean and accurate data that’s ready for action.

Eventually, Grepsr ensured a streamlined, reliable, and fully automated data extraction process, giving the property management solution high-quality data it could use every day without any hiccups.