How a Real Estate Agency Gained Competitive Intelligence with Real-Time High-Quality Datasets

Gathering structured real estate data from various government sites and public records at scale poses significant challenges.

Official sources often have fragmented or inconsistent formats, requiring extensive data cleaning and standardization. Moreover, real-time access is complicated by delays in updates, reauthentication, CAPTCHAs, and manual extraction efforts.

For companies relying on fresh insights, these inefficiencies lead to outdated or incomplete datasets, affecting risk assessments, property valuations, and decision-making. Without a reliable data partner that provides real-time access to large-scale datasets, businesses struggle to maintain a competitive edge in industries where timely, accurate insights are crucial.

A client of ours came to us after facing similar challenges in accessing real-time, high-quality real estate data. They needed accurate, structured data on property permits, ownership, and transactions—without delays or inefficiencies.

Recognizing the client’s need for accurate, real-time data, Grepsr leveraged its nearly 15 years of web data extraction expertise to deliver a powerful solution: a flexible data platform with custom-built crawlers tailored to their specific requirements. These crawlers ensured real-time access to high-quality datasets at scale, allowing the client to extract precisely what they needed when they needed it.

By utilizing the data platform and its features, the client gained competitive insights into industries like insurance, real estate, and finance for smarter risk assessments, valuations, and investment decisions.

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Quick Summary

• A client needed real-time access to state-wise real estate data and permit information for accurate risk assessments.
• Delays in data extraction affected insurance risk assessments, real estate valuations, and financial decisions.
• The lack of flexibility made it hard to collect real-time data on demand with updated extraction requirements.
• Leveraging our decade-long expertise, Grepsr automated and streamlined the data extraction process, delivering real-time, high-quality datasets.
• With on-demand runs, automated scheduling, and real-time monitoring with the data profile dashboard, the client gained the flexibility to track market shifts, assess competition, and power competitive intelligence.

About Client 

The client is a private real estate company that provides data-driven insights to their customers based on building permit data and construction history.

They mostly help businesses in industries like construction, insurance, real estate, and financial institutions assess property conditions and identify risks beforehand to make well-informed investment decisions.

Millions of permits and historical construction data are analyzed in real-time to extract insights for businesses so that they can predict a certain property’s maintenance needs, verify renovations done in the place, and streamline the underwriting process.

Their Data Requirements

To power their competitive intelligence solutions, the client requires access to high-quality, state-wise real estate datasets, primarily sourced from publicly available government records.

Key Data Points

1. Regional & State-Wise Real Estate Data
   • Property details (ownership, transaction history, property value, zoning information)
   • Data segmented by geographic regions for market-specific insights

2. Permit Information
   • Records of construction, renovation, and repairs
   • Permit issuance dates, project types, contractor details, inspection statuses

With access to real-time, structured datasets, the client transforms raw property data into actionable intelligence.

Here is a sample of the dataset that we delivered to the client.  Sample

Real-Time Data for Competitive Intelligence

With Grepsr’s data platform, the client can access real-time data to provide property intelligence solutions at scale, giving their customers a competitive edge across multiple industries:

Insurance – Property Risk Assessment

• A newly issued roofing permit signals a lower risk for water damage, leading to lower insurance premiums.
• Properties without proper permits for electrical repairs pose a higher risk, helping insurers flag potential liabilities.

Real Estate – Property Valuations

• Investors analyze transaction history and permit records to identify properties with recent renovations (e.g., kitchen remodeling, and HVAC upgrades).
• This enhances valuation accuracy and provides buyers with data-backed insights.

How the Client Leverages Grepsr Data Platform

For eight years, the client has relied on Grepsr’s automated, real-time data extraction solution to enhance flexibility, speed, and data accuracy.

Key Features Driving Their Competitive Intelligence

On-Demand Data Extraction – 

The platform enables immediate, flexible data extraction with custom parameters such as input dates, product URLs, locations, and permit numbers.

So, users can initiate a run anytime, ensuring real-time updates without delays from account managers or the delivery team.

Data Extraction Scheduling – 

Flexible scheduling automates data collection at specified intervals (e.g., hourly, daily, weekly).

So, the client can automate runs for projects with varying frequencies, ensuring timely data flow without manual intervention.

Data Profile Dashboard – 

The dashboard provides real-time visibility into dataset quality, tracking metrics like fill rate, duplicates, missing values, and unique values.

For example, it helps the client track metrics like missing values or duplicates before these inconsistencies impact decisions.

Team Collaboration – 

The collaboration feature allows seamless, real-time communication, such as sharing updates like new permit types or modifying data fields.

Clients can also upload attachments (e.g., screenshots with annotations on data points to extract), streamlining workflows and reducing TAT.

Reporting –

The reporting feature allows tracking the performance of ongoing projects and crawlers. For example, it generates reports on success rates, row counts, delayed schedules, and upcoming runs.

Hence, this helps manage large-scale projects efficiently and identify optimization opportunities.

Read more about the features of Grepsr Data Platform

Grepsr Data Platform: Simplified Data Extraction At Scale | Grepsr

Discover how Grepsr Data Platform simplifies data extraction with automation, flexibility, and actionable insights at scale.

The Competitive Advantage

By leveraging real-time access to high-quality datasets from the Grepsr Data Platform, the client has transformed their competitive intelligence with:

✅ Customization – Active involvement in the extraction process ensures data aligns with specific needs.

☑️ Greater Flexibility – Adjustable schedules and parameters keep pace with evolving project requirements.

✅ Improved Accuracy – Real-time monitoring enhances data precision and reliability.

☑️ Faster Insights – Instant access to quality datasets accelerates analysis and decision-making.

✅ Optimized TAT – Streamlined workflows improve turnaround times and efficiency in data delivery.

Take full control of your data extraction projects with our intuitive Data Platform. Customize workflows, track progress in real-time, and get high-quality data exactly where and when you need it.

Don’t hold back, try the Grepsr Data Platform today for effortless data extraction!

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